Overflowing email inbox is an issue that many people face. If you get tons of emails and no space in your mailbox, you can lose your mail. So, here we have discussed how to deal with overflowing email inboxes.
It's good to keep a regular check on your email. As we know, the number of emails you receive daily depends on your job. If you work in a company or as an employee, you might receive many emails. It can reach almost 1000 a day.
Here are some ways to manage your overflowing email inbox:
1: Use software to manage your email
There are many emails management tools available online. The best tool is Mailster. It allows you to manage your mailbox easily. You can create a folder where you can put the important messages. When you get new mail, you can choose the message and send it to a specific folder. It will make your email inbox manageable.
2: Sort your emails
Another way to deal with an overflowing inbox is to sort your email by date and time. Sort your emails according to the date and time they came into your inbox. You can also do it manually. Sorting your emails will reduce your email inbox, making you feel like you are on top of things.
3: Use the auto-responder feature
You can use the autoresponder feature if you don't want to go through the hassle of sorting your emails. You can tell the sender that you are working on something, and if you don't have a reply for him in 24 hours, he will get a reply that you can't reply because you are busy. You can use this feature when you are on the go and must check emails frequently.
4: Delete old emails
Another way to deal with overflowing email inboxes is to delete the old emails. You don't have to read them all. Once a week or once in two weeks, you can go through your mailbox and delete the ones more than one month old. It will save your email inbox, and you will have less clutter.
5: Check spam filters
When you check your mailbox regularly, you notice more junk mail than normal ones. It happens because your mailbox is full of junk mail. To stop this, you can use spam filters. The spam filter works as a filter that allows only the real emails to enter your mailbox. If you have added a filter, it will help you to manage your email inbox.
An overflowing email inbox is not something you want to face when your business emails you and needs your attention. If your emails are piling up because you are not taking care of them, you must sort out your inbox. Follow the tips below to keep your inbox manageable.
There are numerous reasons why you might get an overflowing email inbox. Some of the reasons include:
Whatever the reason, if you want to manage your inbox effectively, you need to do so right now. Follow these steps to deal with an overflowing email inbox.
First of all, you should know that email overload happens when you receive an overwhelming number of messages. However, you do not need to panic because you can do something about it. Here is a list of things you can do:
• Delete Unimportant Messages
When you get a message, always look at the sender's name to see if you recognize them. You probably don't need to respond if they are a friend or family member.
• Delete Spam
Spam messages seem to come from someone you don't know. They may even send a link to a product you don't want to buy. It is possible that the sender sent the spam message to you because he thought you would like the product. If you are sure that you do not want to buy the product, you can report the sender as spam.
• Archive Unread Messages
After you read an email, mark it as unread. It means that it won't show up in your inbox anymore. This way, you will only see the messages you are interested in reading. You can also archive the messages you have already read.
• Set Aside Time To Go Through Your Messages
You need to set aside time to go through your emails. Most people spend less than 10 minutes per day going through their emails. But you should allocate at least 30 minutes per day. It will help you focus on the emails you really need to handle. It would help if you also considered setting aside a specific time. For example, you could set aside an hour in the morning or afternoon to go through your messages.
• Use Software To Help You Manage Your Emails
Most people have email clients on their computers. The email client comes with various features and tools. These tools can help you manage your inbox. Here are some software programs that can help you manage your inbox.
There are many ways to deal with an overflowing email inbox, but the most common method is to set up a filter to delete messages when you receive them automatically.
It can be a major problem if you receive hundreds of emails daily. You might not even remember to check your inbox if you do it manually every day. And if you use multiple email accounts on the same device, you could have several overflowing inboxes.
If you're using Gmail, you can turn off the auto-notification feature that will notify you when new mail arrives by going to Settings > Forwarding and POP/IMAP > Notifications and selecting "Send mail as SMS/MMS".
If you don't want to rely on your phone's notification feature, there are apps available for desktop devices that will monitor your email and send you alerts whenever there's a new message. They are usually free.
Here are some tips on how to keep your inbox from overflowing:
Use filters
You can create filters to automatically forward emails to specific folders and delete them based on their content. If you use Gmail, you can select filters to move messages into different labels automatically.
For example, you can set up a filter that checks the sender. You can then make sure that you're getting all the emails from your colleagues.
Add a label
Add a label to your inbox that's dedicated to important messages only. You can create sub-labels if you want to create more specific filters. For example, you could add "Social" to your inbox and then create a label named "Social Networking" so you can easily identify emails from social media sites.
Automate your checks
You can create automated checks for your email that will allow you to set reminders to check your inbox. It can help prevent you from missing important messages.
Check and delete old messages
Before you start managing your email inbox, make sure you clear out all the old messages. Delete all the old mail you no longer need. If you don't delete these old messages, they will occupy a lot of space in your inbox. It will slow down your mail client and your computer as well.
Use a folder system
One good way to manage your emails is to use a folder system. With this, you can create different folders based on different types of mail. For example, you can create a folder for business-related emails, personal emails, and so on.
Keep your mailbox clean.
Sometimes, we forget to empty the trash bin and end up getting an email into the trash bin. If you do this, you can retrieve it again, but only if you have a backup copy of your emails. So, keep your mailbox clean and don't delete any emails accidentally.
Set up a reminder
Another tip to handle your email is to set up a reminder. It will help you manage your email easily and quickly. You can set reminders to inform you when it's time to take action in a separate email. You can use such reminders to organize your emails into different categories.
Filter out junk emails
Initially, you may want to filter out all the spam emails. This way, you can ensure that only important messages go into your inbox. But this might not be possible as you receive a large number of emails every day.
So, if you find yourself stuck here, you can also try sorting the emails by their sender. This way, you can filter out spam emails.
Various apps can help you manage your cluttered email inbox. Some of them are helpful. We've listed here the best apps for managing your cluttered email inbox.
1: Evernote
Evernote has many useful features that will make it easy to manage your email inbox. You can use it to keep track of all your tasks and ideas. It helps you to organize your emails. You can create notebooks that contain lists of items and tags for better organization. You can add notes and images to these notes. You can even sync your data across different devices.
The best part is that it has a search feature that allows you to search through your notes. You can search for keywords or even for email addresses. It makes it easy to find things you were working on months ago.
It's free to sign up, and you can get 5GB of free space after signing up.
2: Gmail Labeler
Gmail Labeler lets you label all your email messages. It will help you to focus on the important emails and ignore the rest. It's easy to use. You can add labels to your emails so that you can easily filter out unwanted emails.
You can also set filters for the labels you have created. It's great for creating reminders and alerts. You can use the labels for different purposes, like a personal to-do list or a shopping list.
3: Inbox Zero
Inbox Zero is a productivity app that helps you to manage your cluttered inbox. You can use it for organizing your emails. You can group emails by person, project, date, etc. You can sort the emails in different ways.
Inbox Zero allows you to customize your inbox, and it will automatically sort the emails according to the way you want. It helps you to focus on important emails and ignore the rest.
4: Snooze
Snooze is a great tool that helps you to manage your emails. You can snooze emails until later, and they'll be sent at the designated time. It's a perfect tool for those who have to deal with tons of emails every day.
You can create snooze rules for different categories of emails. For example, you can sleep emails from your boss but not from your friends.
Snooze is free to sign up for, and you can get 20,000 messages.
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